Career College Libraries of Minnesota Charter

Charter and Bylaws

March 28, 2006

Article I - Career College Libraries of Minnesota

The name of this organization shall be Career College Libraries of Minnesota, hereinafter referred to as CCLM.

Article II – Purpose

The purpose of CCLM is to:

(1) Provide professional development opportunities to career college librarians

(2) Offer venues for peer networking for Career College librarians

(3) Promote awareness about career colleges (their librarians, missions, and

Collections) to students, faculty, administrators, the general public, and to the larger library profession

Article III – Members

Section 1. Eligibility for membership.

Current career college library employees, former career college library employees, and students interested in career college library employment shall be eligible for membership.

Section 2. Roster of membership.

The email list shall be considered the official membership roster for CCLM.  Those on the list may request email address removal at any time.  CCLM will never share member email addresses with any external party without express individual permission.

Section 3. Dues.

No dues are assessed at this time, but the possibility shall be reviewed annually, based on a tally of expenses from the previous year.  Presently, members may be requested to contribute to occasional fees (e.g. MLA booth registration, reimbursements for speakers' meals or gas costs, etc.). Changes to this section shall be made in accordance with the procedure for amending the bylaws (Article VIII).

Article IV - Officers

Section 1. Officers.

The elected officers of CCLM shall be a chair and vice-chair.  They will serve out their terms on an annual basis. 

Section 2. Eligibility of Officers.

Only members currently working in career college libraries can be considered for office (though officers do not have to resign their posts if they leave the profession).  Officers may resign their post at any time, though sufficient warning to the general membership (consisting of at least one month) is encouraged.  

Section 3. Election of Officers.

Nominations will be forwarded to the current serving chair.  All nominations will be presented for online vote with at least a two week window for casting.  The individual receiving the most votes will become chair of CCLM.  The individual with the second highest number of votes shall serve as vice chair.  In the event of a tie, the two tied candidates will be offered for a second vote, with only those tied individuals offered as a choice.  The candidate who receives the majority in the second vote shall assume the office in question. 

Section 4. Duties of Officers.

A. Chair

The chair shall:

conduct meetings

help maintain integrity of membership list

provide general oversight and motivation for group

serve as ex officio member of all standing committees

represent group in official capacity

appoint committee heads

facilitate organizational decisions between meetings times, locations of gatherings, etc

B. Vice Chair

The vice-chair shall:

conduct meetings in the absence of the chair

perform treasurer duties as required

serve as ex officio member of standing committees

help maintain integrity of membership list

(Officers shall share the responsibilities of recording and distributing meeting minutes and reports to the other members.)

Article V – Meetings.

Section 1. Regular meetings.

Regular meetings shall be held bimonthly throughout the year (once every second month).  The time and place shall be determined by informal group consensus via emails or online voting.

Section 2. Annual meeting.

The annual meeting should be held in place of the regularly scheduled meeting in August.  This meeting agenda will hold the purpose of electing officers, reviewing annual progress and for any other major group business. 

Section 3. Special meetings.

Special meetings may be called according to events such as holidays, social gatherings or urgent CCLM developments.

Section 4: Quorum.

The quorum for organizational votes on official business (particularly, electing officers) shall be ten percent of total membership.

Article VI - Committees.

Section 1. Standing Committees.

CCLM will have the following standing committees: Communications (including web-development), and Outreach.  The duties shall be determined by officers, membership and committee chairs.

Section 2. Special Committees.

Special committees may be appointed by officers and membership as needed.

Section 3. Appointment.

All committee participation is voluntary.  Committee heads may be appointed by officers.

Article VII - Parliamentary Authority.

Robert's Rules of Order shall be used to guide annual meeting protocol.

Article VIII - Amendments.

Section 1. Amendments.

Bylaws may be amended by a two-thirds vote at any meeting, or by online vote between meetings.  If online, members will be given at least a two-week window to review and cast their votes.

Section 2. Effective date of amendments.

Amendments shall take effect at the adjournment of the meeting, or at the end of the voting window for online proposals.